NEXHR (“the App”) is a Human Resource Management application operated by NexShastra (“we”, “us”, “our”). The App is provided to employees of organizations that use our HRMS platform.
Information We Collect
Identity & profile data
Name, email address, phone number, photo, employee ID, department, designation
Why we collect itAccount management and core HR functions provided by your employer
Employment records
Attendance, leaves, timesheets, tasks, salary & finance details, education, experience, family details, documents you upload
Why we collect itHR management features requested by you or your employer
Location Sensitive
Precise, including background location
Why we collect itAttendance punch-in/punch-out verification, geofenced attendance, and duty / field-visit tracking during working hours as configured by your employer
Camera / photos
Taken only when you initiate the action
Why we collect itAttendance verification photos, profile pictures, and document uploads
Device push token
Firebase Cloud Messaging
Why we collect itDelivering notifications about approvals, attendance, and HR announcements
Basic device & log data
Device model, OS version, error logs
Why we collect itSecurity, troubleshooting, and app reliability
Background Location Disclosure
NEXHR collects location data to enable attendance and duty tracking even when the app is closed or not in use. This happens only when the tracking/duty feature is enabled by your employer and you are punched in. A persistent notification is shown while tracking is active, and tracking stops when you punch out.
You can revoke location permission at any time in your device settings; doing so may prevent attendance features from working.
How We Use Information
- To provide HR services — attendance, leave, payroll, tasks, approvals, and related features
- To verify attendance location and time
- To send service notifications
- To secure accounts and prevent misuse
We do not sell your personal data, use it for advertising, or share it with third parties for marketing purposes.
Data Sharing
- Your employer: HR data, attendance, and location records collected through the App are visible to your organization’s authorized HR/admin staff — this is the core purpose of the App.
- Service providers: Google Firebase (push notifications) and our hosting provider, only as needed to operate the service.
- Legal requirements: where required by applicable law or valid legal process.
Data Security
Data is transmitted over HTTPS (TLS) and stored on secured servers. Access is restricted through role-based authentication, and passwords are stored in hashed form.
Data Retention & Deletion
Data is retained for as long as your employer maintains your employee account, and thereafter only as required for statutory and payroll compliance.
To request access, correction, or deletion of your data, contact your organization’s HR administrator or email us at support@nexshastra.com.
Account deletion requests are processed within 30 days, subject to legal retention requirements.
Permissions Used by the App
- Location (foreground & background): attendance and duty tracking — see Section 2
- Camera: attendance photos, profile pictures, document capture
- Notifications: HR alerts and approvals